Ward Record Book

This page provides information about the Ward Record Book (WRB). Here you will read information about the Ward Record Book’s Introduction, Background and Current Policy Direction to Roll-out to all LLGs and Wards. Please click on the links below to view more;

Introduction


The Ward Record Book (formerly known as Village Book) was established when the current Organic Law on Provincial Governments and Local-level Governments (OLPGLLG) was introduced in 1995. The Local-level Governments Administration Act, 1997 further states clearly under Section 57 (1) that; a local-level government shall establish and maintain for each ward within the LLG area a register to be known as the Village Book.  Section 11 of the same Act clearly states that it is the responsibility of the Ward Member (Councillor) to ensure that the Village Book is regularly maintained and updated.

The Book shall contain information on the names of people in a ward, clans, and ethnic groups. Particulars of village court officials and such information on assets, community projects and other matters relevant to the ward as determined by the Minister responsible for provincial and local-level governments’ matters.

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Background


The reforms in 1995 were introduced with the aim of improving the effectiveness and efficiency of delivering basic socio-economic services to the people. The Ward Record Book was seen as an effective mechanism for collecting and maintaining up to date data relevant for development planning and public policy formulation. However, the Book was not implemented as there was no funding support from the government. This resulted in a lack of up to date information and data for planning and policy formulation. As a result people in rural and remote areas continue to face difficulties having easy access to socio-economic services.

The national government, after realizing that basic services were not reaching the people, shifted its development policy direction with emphasis on the lower levels of governments as focal points for facilitating and fostering broad based socio-economic development. To effectively implement this policy, development funds are budgeted annually and channelled to provinces, districts and local-level governments in the form of Provincial Services Improvement Program (PSIP), District Services Improvement Program (DSIP) and Local-level Governments Services Improvement Program (LLGSIP).

Collecting and maintaining an accurate and up to date data system is critically important for formulating sound public policies and evidence based development plans. The successes and failures of PSIP, DSIP and LLGSIP ought to be properly captured and documented in order to make improvements in future policies and plans. The number of projects implemented using public funds in provinces, districts, local-level governments and wards should be recorded as they occur. The Ward Record Book is a key mechanism that can be utilized to ensure accurate data is collected and maintained. This can be achieved through strong political and administrative leadership in terms of resource allocation and funding towards its implementation. It is against this backdrop that implementing the Book is essential, as it will enable public policy makers, development planners and decision makers to make informed judgments for equal distribution of scarce resources.

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Current Policy Direction


The establishment and maintenance of the Ward Record Book is consistent with the PNG Vision 2050, PNGDSP, MTDP and Alotau Accord I and II. Resources including public funds are required to meet the increasing array of demands, hence necessitating the need to rely on sound policy formulation and comprehensive development planning to guide the allocation of limited resources. Provincial, district and local-level government plans, including sectoral plans and corporate plans lack quantifiable objectives, targets or performance indicators. This highlights the lack of a complete and updated database for planning and decision making. Planning at the lower levels of government(even at the national level) appears to be deficient as a result of lack of data collection and weak information management systems.

The information that is to be captured in the Ward Record Book will cover all relevant sectors of education, health, transport and communication, commerce, agriculture, law and order, community development and other cross cutting issues. These data can be used by a wide range of people and organizations when performing their mandated roles, functions and responsibilities. Policy makers and development planners will find the data useful when formulating development plans and policies for the country. Researchers and students can also use the information captured to further enhance their skills and knowledge while the public service and other service providers including donor agencies may also use these information to devise intervention strategies for improved service delivery of socio-economic services to the people.

It would be a worthwhile investment to generate and manage important key economic and social data. This would assist in objectively monitoring and measuring the effectiveness of development plans and policies.

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Summary


Ward Record Book is a one stop shop database for extracting timely, up to date and reliable data for evidence based development planning and policy formulation. It is the foundation bottom-up planning. The data captured in this Book will enable informed decisions, equal and equitable distribution of funds and resources and realization of targets identified in important national policies like PNG Vision 2050, PNGDSP 2010 – 2030, MTDP III as well as the Sustainable Development Goals (SDG).

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